About Us:

We are a dynamic and fast-paced public relations firm representing clients across lifestyle, design, entertainment, and corporate sectors. Our work thrives on creativity, precision, and relationship-building, and we’re seeking a highly organized Executive Assistant to support our leadership team and ensure smooth day-to-day operations.

Position Summary:

The Executive Assistant will provide high-level administrative and operational support to the firm’s executives. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate needs in a fast-moving environment. The right candidate is resourceful, proactive, and able to handle sensitive information with discretion while helping the team deliver excellent results for clients press and partnerships. 

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate internal and client-facing appointments.
  
  

• Arrange domestic and international travel, including itineraries, accommodations, and logistics.
  
  

• Handle email management, draft correspondence, and maintain clear communication on behalf of executives.
  
  

• Support preparation for client meetings by assembling agendas, briefing materials, and follow-ups.
  
  

• Track deadlines, deliverables, and action items to keep executives and teams on schedule.
  
  

• Assist with coordination of press events, media engagements, and client launches.
  
  

• Maintain accurate filing systems, databases, and contact lists (including media and client records).
  
  

• Handle expense reports, invoicing support, and other administrative tasks as needed.
  
  

• Serve as the first point of contact for executives, demonstrating professionalism with clients, media, and partners.
  
  

• Provide monthly support to initiate brand partnerships for Jasmines personal brand driving a minimum of one to two brand partnership per month 

Qualifications:

• 3–5 years of experience as an Executive Assistant, preferably in PR, communications, marketing, or a related industry.
  
  

• Strong proficiency in Microsoft Office Suite and Google Workspace; familiarity with project management tools (Asana, Trello, Monday.com) is a plus.
  
  

• Excellent written and verbal communication skills.
  
  

• Highly organized with the ability to manage multiple priorities under tight deadlines.
  
  

• Discretion and professionalism in handling confidential information.
  
  

• Strong problem-solving skills, adaptability, and a proactive mindset.
  
  

• Bachelor’s degree preferred, but relevant experience will be considered.
  
  

What We Offer:

• Opportunity to work closely with agency leadership and gain insight into PR strategy and client relations.
  
  

• A creative, collaborative, and supportive team environment.
  
  

• Professional growth opportunities within the firm.